Having Trouble Staying Productive? Try This Technique

 
 

Have you ever felt like the day just passed you by and you've got nothing to show for it? I'm pretty sure we all have at some point.

Well this strategy might help you out: It's called the Pomodoro Technique, originally created in the 1980s by Francesco Cirillo. He was Italian and named this method after the tomato shaped kitchen timer. Pomodoro = tomato in Italian, apparently (I don't speak Italian. do you?).

Basically what it does is allow you to focus on one specific task for a chunk of time by using a timer. Most commonly, this chunk of time is usually 25 minutes in length. Then, when you're done, you take a mini break and move on to another task.

THIS POMODORO TECHNIQUE WORKS PRETTY GREAT WHEN YOU'RE FEELING OVERWHELMED BY A LARGE AMOUNT OF TASKS.

Before you start with the Pomodoro Technique, write your tasks all down on a piece of paper. Then, divide them into smaller tasks that will only take 25 minutes or less. Some tasks take a lot less time than 25 minutes, so perhaps the shorter ones get grouped together into a larger task. Now, prioritize these tasks and rewrite them in order of importance. Begin with task #1 using the Pomodoro Technique.

SO HERE'S WHAT IT LOOKS LIKE BROKEN DOWN INTO EASY STEPS:

  1. choose one task that you're going to work on during this chunk of time
  2. set the timer on your phone or computer for 25 minutes. If you have a tomato kitchen timer, even better!
  3. work until the timer goes off and then cross this task off your list.
  4. take a quick break, stretch, grab a glass of water (approx 3-5 minutes)
  5. repeat for 3 more chunks of time.
  6. After 4 chunks of completing tasks, take a longer break of 20 minutes.

If you tried this method for 4 hours just as an example, you would be working for 1 hour chunks of time followed by a 20 minute break in between. You would also be completing about 8 tasks that day. 

How many tasks per day do you think you are completing now? This might give you some perspective as to whether this method might work for you or not.

This method can work for almost anything. If you're in production mode creating new products, there are still smaller tasks that you can focus on specifically for 25 minutes at a time that are needed to create your products.

You could also use this method for office tasks like answering emails, bookkeeping, marketing, and social media.

Well, it might take some discipline to get used to this method, seeing as it's pretty easy to get distracted with social media and other things going on in our busy lives. But if you keep focused on it for about three weeks, it could start to become a daily habit.

So what do you think? Would you use it in your own business? Do you think it would allow you to get more done during your day?

Business TipsAndi